Writing a 2-week notice email is an important step when you change jobs. Writing that email can be stressful.
We can help. In this guide, you will find advice, a sample, and tips for writing the perfect two-week resignation email.
Giving a 2-week notice of resignation is customary. The two-week period is necessary to give your current employer a chance to hire someone to replace you.
Your new employer should understand you giving your current job notice because they would want you to do the same for them. Furthermore, a two-week notice is important because most people are not re-hirable unless they extend this courtesy to their employer.
In most cases, you are not required to give notice because most employees are employed at will. However, if you are under contract, you may have a contractual requirement to give notice.
In those cases, you may be legally required to give notice. Additionally, if you have an employment contract that specifies a longer resignation notice period, you will need to follow that or face the penalties stipulated by your contract.
The way you word your resignation notice will depend on the relationship you have with your employer. However, you do not need to overthink it. Here are a few examples.
Subject: Letter of Resignation - Your Name
Dear (Manager),
I regret to inform you, I will be leaving (company name) two weeks from today, on (date of your last day). I have thoroughly enjoyed my time working with you and the rest of the (company name) team.
Please let me know if you need any assistance during my transition please let me know. I am happy to offer any support necessary to make this a smooth transition.
If you have any questions, please let me know. You can reach me on my personal email at sampleemail@gmail.com or on my cell at 320-555-5555.
My time working for (company name) has been an excellent experience. I appreciate everything you and the rest of the (company name) team have done to support me in my (job title) role.
I wish you all the best of luck in the future.
Sincerely,
(Your Name)
The sample email above is not the only way that you can write a resignation email. So, if you want to create your own, here are a few tips to help you write better.
Your manager likely gets dozens of emails each day. So, it is important to use a subject line that tells them exactly what the email is about.
You need to use a professional email salutation. Starting your email the right way will set the tone for the rest of your message.
It is vital that you include the last day you will work for the company. While it might seem like this is information your manager would know, it is best to include all of the facts in an easy-to-read format. By including the exact date that you are leaving, you leave no room for confusion.
Even though you are leaving your current employer, you should ensure your communication is professional. It is always a good idea to leave your options open and handling your resignation professionally will help you do that.
Your message will be better received if you express your gratitude for the experience of working for your current employer.
It is not a requirement to offer assistance training your replacement. However, it is a nice gesture.
If you have any questions about turning in ID badges, exit interviews, or other things you may need to take care of before you leave, you should ask them in your resignation email.
It is best to stick to the facts when writing your two weeks notice email. Including information about your new employer or what you will be doing in your next job is not necessary.
Writing a formal email to your employer to tell them that you are leaving the company is never easy. However, writing a 2-week notice email is as important as sending a follow-up after an interview.
If you are at a loss for what to say, use the template above. It covers all of the information you need to include in a concise and professional format.
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